glass office building

As a property owner, domestic or commercial, ensuring that the exterior appearance remains in immaculate condition is vital to maintain both pride and reputation. However, as a business, it is important to create not only a positive first impression for employees, but also visitors and competitors. Although your business premises is often disregarded as a contributing factor to brand reputation, it can play a part in outsiders overall impression of your company and the morals that you stand for.

As a public commercial property, your building will experience considerably more wear and tear, making regular commercial maintenance tasks imperative.

Commercial Maintenance Tasks To Complete

The fantastic benefit of commercial maintenance tasks is that it is rare that you, as the property owner, will need to get involved in hands-on work. There are a variety of different reputable companies that specialise in almost every task required, which can relieve the stress and draw up contracts to ensure that tasks are completed on time. Another upside to outsourcing tasks is that, as it is the professional’s area of expertise, they will have all of the necessary training, knowledge and equipment to carry out jobs quickly and efficiently.

Not only is regular building maintenance required to upkeep the appearance of your property, but also to meet all health and safety standards. As a public building, you are responsible for guaranteeing that all visitors and employees are safe from all on-site dangers and are not at risk of injury.

We are going to run through each essential commercial maintenance task and how to stay on top of each.

Electrical Appliances

Every electrical appliance inside the building is viewed by The Health And Safety Executive as a potential danger. The law states that every piece of electrical equipment must undergo adequate checks, inspections and testing before you, as a business, meet legal standards.

There are simple checks that you, or responsible team members, can carry out independently to depict whether equipment remains in good condition. Before beginning any type of electrical inspection, it is critical to make sure that all items are switched off and unplugged. You can then continue to inspect the condition of the plug and cable, keep an eye out for any exposed wires or botched DIY fixing jobs. If you notice that any amateur repair techniques such as taped wires, stop using the device and seek an expert to replace any wiring professionally. Also, keep an eye out for any burn marks or discolouration that could indicate that the appliance is overheating.

Not only is it important to carry our sufficient electrical checks, but also understand the tell-tale signs that there may be an internal problem building – signs such as flickering lights, a burning smell and a faint buzzing noise being the most prominent. If you do notice any of these, no matter how small the problem may seem, it is highly recommended to enlist the help of a professional commercial electrician to take a look – it is better to be safe than sorry. For more information on the signs of urgent electrical problems, take a look at Integra Electrical.

exposed wiring

Grounds Maintenance

Professional grounds maintenance is one of the key ways of sustaining both appearance and safety on-site. No potential client, customer or even employee wants to arrive at a building to see overgrown hedges, dead plants or a site filled with unsightly weeds and litter; it will instantly create a negative impression of your business before they even had the chance to step inside.

Luckily, various expert teams specialise in grounds maintenance Milton Keynes who will create tailored maintenance contracts suited to your requirements. Many different services are involved in the term ‘grounds maintenance’ including shrub pruning, grass cutting and leaf clearances, all of which work towards creating an attractive, safe environment.

During the Winter months, there are significantly more potential dangers on your grounds, the main of which proving to be broken tree branches and slipping hazards caused by fallen leaves. A vital component of ground maintenance involves assessing and maintaining the health and condition of all trees on-site. This means that if your chosen landscapers believe that branches are becoming weak or are beginning to rot, they will suggest pruning and cutting them back. Tree pruning alone dramatically decreased the likelihood of an accident, as well as the costly claims if a branch was to fall onto a vehicle in the visitor car park.

grass cutting

Plumbing Systems

A water system is used on a daily basis and is often seen as the core of a commercial property. A fully functioning sequence of pipes is required to heat the building, flush toilets and wash hands in bathrooms, provide employees with drinking water and the ability to cook, and an endless list of additional uses. This means that even a slight internal issue could cause an immediate impact.

To ensure that you minimise the risk of plumbing and water system damage, we highly recommend opting for an annual inspection with a professional commercial plumber. Although there may not be any prominent, visible damage, booking an annual assessment will allow potential problems to be spotted and resolved before they have the chance to snowball into a complete system breakdown.

During a plumbing inspection, not only will your plumber aim to detect any leaks, corrosion or blockages, but they will also give advice on how you may be able to save water and effectively cut your bill cost.

Window Cleaning and Maintenance

In a large commercial property, particularly an office building, window cleaning is most definitely a task that cannot be carried out single handily, however, is vital to ensure that an immaculate appearance is maintained.

How often window cleaning is required often depends on the location of your premises. Those who are situated in the central area of a busy town or city, on the high street or even facing a non-stop dual carriageway or motorway are likely to experience a higher build-up of dirt and debris. Essentially, the more passer-by’s and local traffic, the more regularly you will require window cleaning.

As cleaning all windows on a large office building will require the use of supported scaffolding or even suspended platforms, many property owners opt for booking the service twice a year, which is plenty. However, for areas that are visible to the public all year round, such as the ground-floor reception, you may want to consider cleaning these windows on a quarterly basis. As work will be done on the ground floor and no professional equipment will be required, the task can be completed by an on-site caretaker.

Not only is it critical to ensure that windows are clean, but also that they remain in good condition to prevent damp or mould. Over time, window sealant can start to deteriorate, crack and lift making it incapable of preventing a build-up on condensation, which will eventually lead to damp and mould. Condensation occurs the most during the colder months, when the warm air from the inside hits the cold windows.

Although damp and mould have an unsightly appearance, they can also cause a number of health issues. Regularly being surrounded by these issues and inhaling mould fragments begins to inflame the airways causing a tight chest, coughing, wheezing and sore throat. The NHS website has a full guide on the health effects of damp and mould, which is worth reading to ensure that no employees or visitors fall ill due to missed warning signs.

cleaning office window

Exterior Paintwork

The paintwork of a building is likely to suffer the most damage, not only does paintwork go through day to day wear and tear, but also has to withstand the constant change in weather conditions we experience in the UK. This means that there are a number of different issues your exterior paintwork may experience including cracking, blistering and flaking, all of which disrupt the overall appearance of your property.

Many different factors contribute towards the overall longevity of your exterior paintwork, and it all begins with the initial application process. Cracking is often caused when the surface has not been sufficiently cleaned before application or alternatively, too many layers have been applied before the initial coat had the chance to thoroughly dry, which is also a prime culprit for blistering. Flaking, on the other hand, is usually caused by the type of paint used. Those that use masonry paint are most likely to experience flaking as UV light from the sun breaks up the ingredients in the emulsifier in the paint, which eventually will cause flaking.

Unless the building in incredibly old and has not been re-painted for a considerable amount of time, it is unlikely that you will experience the problems mentioned above on all surfaces, it may just be patches. If this is the case, then with the correct equipment and through taking additional preventative measures, it is a quick and easy job that can be completed by an on-site caretaker. You must ensure that all old paint has been completely removed using a flat scraper and the area has been thoroughly sanded before beginning. A high-quality primer should always be used first, and then your chosen paint applied on top. Ensuring that you use a primer will create an adhesive layer for the paint to stick to, making it last longer and preventing cracking, blistering and flaking.

For those who are looking to repaint the entire building, then we strongly suggest contacting a professional spraying company who will be able to respray your property on a long-term basis.

painting office

Essential Maintenance Tasks

With initial planning and research, ensuring that your building remains in immaculate condition without compromising on quality is an easy task. Enlisting the help of professionals is always highly recommended as not only will they be able to use their skills to complete jobs quicker, but they will also have the correct equipment and industry-related knowledge to ensure the final result is of a high standard that will last. Always take into consideration the time of year when scheduling in maintenance tasks as it can impact how successful the outcome is. For example, paintwork touch-ups or respraying should ideally be completed during the Summer to allow the paint to adequately dry, whereas, landscaping may require more during the Autumnal and Winter months.

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